The answer to the question “how do you organize data protection?” lies in a comprehensive plan that makes sure your company’s information is always available and protected. It covers the entire data cycle, from the time of creation through storage transfer, archiving, and finally destruction. It also includes a method for mapping your infrastructure to help you identify vulnerabilities and gaps, as well as the set of guidelines to govern the way data is shared and used within your company.

It is essential to classify your data in accordance with its sensitiveness to ensure that you protect it properly. This is done by applying a visual marking to emails and files that clearly shows the classification. The label will be visible when the data is opened or stored and can be transferred in a variety of ways. Other services that can prevent loss of data will be able to recognize classified data.

Use secure storage for removable media. The confidential data stored on external devices, such as USBs, CDs, and portable hard drives, should be encrypted securely when possible to prevent it from falling into wrong hands. Passwords should be unique and strong to prevent the unauthorized access.

While it’s not possible to completely eliminate all threats, a solid plan for protecting your data can greatly reduce risk. By following these best practices, you will allow your business to rest assured that your critical data will be protected from external and internally-based threats, even if there is an emergency or unplanned outage. This will not only help your company save money, but also boost confidence in your customers.